School of Graduate Studies
Case Western Reserve University
Tomlinson Hall, Room 203
10900 Euclid Ave
Cleveland, OH 44106-7027
Telephone: 216.368.4390
Toll-free: 800.368.4723
Fax: 216.368.4250
Email: gradstudies@case.edu

Master's Graduation

Be sure to prepare well in advance for graduation. All students are required to apply in advance to graduate. Do this by completing the Apply for Graduation process in the Student Information System (SIS). Students who fail to meet the established deadlines must reapply to graduate. Do this by submitting another application. Adhere to deadline dates. Check the graduation calendar.

You will need a graduation packet: The packet contains all the necessary forms and instructions for graduation.

Graduation Instructions for Master of Engineering Candidates


Graduation Instructions for Master's Plan A Candidates

Download the Master's Plan A (Thesis) Graduation Packet

Please consult the Graduate Studies section of the General Bulletin for an explanation of all the requirements for the Master's degree. When you apply for graduation, your file will be reviewed for completion of these requirements. You should consult your adviser or department chair regarding departmental requirements.

Please consult the School of Graduate Studies academic calendar. The deadlines posted on these calendars are firm. If you are unable to meet the specified deadlines, you will be ineligible to graduate in the term for which you have applied, and you must reapply for a subsequent term. Please notify the School of Graduate Studies if you know you will not graduate in the term of application.

What You Will Need

The Master's Plan A (Thesis) Graduation Packet Includes:

  1. Final Certification of the Master's Degree
    Complete two (2) originals of this certification form requiring all the relevant signatures necessary for graduation. Both forms are then submitted to the School of Graduate Studies with your other final materials.
  2. ETD (Electronic Thesis or Dissertation) Submission Checklist
    Includes important information regarding format requirements and submission of the thesis.
  3. ETD Document Approval Form
    This form details important information about the electronic publishing process. It must be signed by you and your dissertation adviser and submitted to the School of Graduate Studies with your other final materials.
  4. Student Status Form
    This form is only required for those students moving on to complete the doctoral degree.
  5. Request for Waiver of Registration
    If you cannot meet the deadlines to complete all the requirements to graduate in one term but can finish before the next term begins, you can apply for a waiver of registration for the next term. You must be registered for at least one credit hour in the semester preceding the one for which you intend to use the waiver.

Steps to Completion

  1. Complete and submit the Application for Graduation through the Student Information System (SIS) by the established deadline for the term.
  2. Working with your adviser and committee members, decide on a date, time and place for your final oral exam (defense), making certain that the defense date occurs before the established deadline for the term. (Note that the adviser has to agree that the thesis is ready to defend).
  3. Submit copies of your thesis to the members of your defense committee at least ten days before your defense date.
  4. At the conclusion of your successful defense, have your committee sign the two Final Certification forms.
  5. If you are required to make corrections to your thesis, make the corrections and then have your adviser sign the certification forms where indicated. If no corrections are required, have your adviser sign the forms at your defense.
  6. Once your adviser has signed the certification forms, then you can obtain your department chair's signature.
  7. Submit a completed copy of your thesis .pdf file to the School of Graduate Studies (etdsubmit@case.edu) for a format check.
  8. Upload the final, approved copy of the completed thesis as a .pdf file to OhioLINK.

Consult ETD Submission Checklist for specific details regarding 7 and 8.

Final Materials

Submit the following to the School of Graduate Studies by the established deadlines:

  • Two Final Certification forms with all appropriate signatures (The signature of the Dean of Graduate Studies will be provided after submission.)
  • ETD (Electronic Thesis or Dissertation) Document Approval Form
  • Student Status Form (if applicable)
  • Your ETD (completed and approved by your committee and Graduate Studies, then uploaded to OhioLINK)

Registration Requirement

All Master's Plan A students must be registered for at least one credit hour of 651 in the term in which they defend and/or graduate, unless eligible for the Waiver of Registration.

Diplomas

It is the policy of the university to hold diplomas and final transcripts until all financial obligations are met. Be sure you have cleared all financial obligations at least one week prior to graduation to avoid any delay in receiving your diploma and final transcript.

Diplomas will be available for pickup in the School of Graduate Studies on the date degrees are awarded, as posted on the Important Dates and Deadlines Calendar, for summer and fall graduates. Spring graduates will receive their diploma at Commencement. If you are unable to participate in the Commencement ceremony, spring diplomas will be available for pickup the following business day.

Students who wish to have a representative pick up their diploma are required to send Graduate Studies a request via email including the name of the representative and should ensure that the named person bring picture identification when picking up the diploma. If a student wishes to have the diploma mailed instead, Graduate Studies will offer this service for a fee. Orders and payments must be made online through the Diploma Mailing Process using Visa, MasterCard, or Discover. The costs are as follows:

US Addresses $18
Canada $30
Other International $38

The Diploma Mailing Process will be available to graduates beginning on the date degrees are awarded and will remain open for one month. These dates are posted on the Important Dates and Deadlines Calendar.

Should you have questions or need more information, please contact the School of Graduate Studies at 216.368.4390.


Graduation Instructions for Master's Plan B Candidates

Download the Master's Plan B (Non-Thesis) Graduation Packet

Please consult the Graduate Studies section of the General Bulletin for an explanation of all the requirements for the Master's degree. When you apply for graduation, your file will be reviewed for completion of these requirements. You should consult your adviser or department chair regarding departmental requirements.

Please consult the School of Graduate Studies academic calendar. The deadlines posted on these calendars are firm. If you are unable to meet the specified deadlines, you will be ineligible to graduate in the term for which you have applied, and you must reapply for a subsequent term. Please notify the School of Graduate Studies if you know you will not graduate in the term of application.

What You Will Need

The Master's Plan B (Non-Thesis) Graduation Packet Includes:

  1. Final Certification of the Master's Degree
    Complete two (2) originals of this certification form requiring all the relevant signatures necessary for graduation. Both forms are then submitted to the School of Graduate Studies with your other final materials.
  2. Student Status Form
    This form is only required for those students moving on to complete the doctoral degree.
  3. Request for Waiver of Registration
    If you cannot meet the deadlines to complete all the requirements to graduate in one term but can finish before the next term begins, you can apply for a waiver of registration for the next term. You must be registered for at least one credit hour in the semester preceding the one for which you intend to use the waiver.

Steps to Completion

  1. Complete and submit the Application for Graduation through the Student Information System (SIS) by the established deadline for the term.
  2. Working with your adviser and committee members, decide on a date, time and place for your comprehensive and/or final oral examination, or deadline for completion of your final project, making certain that this date occurs before the established deadline for the term.
  3. After the successful completion of your requirements, have your adviser sign the two Final Certification forms.
  4. Once your adviser has signed the certification forms, then you can obtain your department chair's signature.

Final Materials

Submit the following to the School of Graduate Studies by the published deadlines:

  • Two Final Certification forms with all appropriate signatures (The signature of the Dean of Graduate Studies will be provided after submission.)
  • Student Status Form (if applicable)

Registration Requirement

All Master's Plan B students must be registered for at least one credit hour for the term in which they defend and/or graduate, unless eligible for the Waiver of Registration.

Diplomas

It is the policy of the university to hold diplomas and final transcripts until all financial obligations are met. Be sure you have cleared all financial obligations at least one week prior to graduation to avoid any delay in receiving your diploma and final transcript.

Diplomas will be available for pickup in the School of Graduate Studies on the date degrees are awarded, as posted on the Important Dates and Deadlines Calendar, for summer and fall graduates. Spring graduates will receive their diploma at Commencement. If you are unable to participate in the Commencement ceremony, spring diplomas will be available for pickup the following business day.

Students who wish to have a representative pick up their diploma are required to send Graduate Studies a request via email including the name of the representative and should ensure that the named person bring picture identification when picking up the diploma. If a student wishes to have the diploma mailed instead, Graduate Studies will offer this service for a fee. Orders and payments must be made online through the Diploma Mailing Process using Visa, MasterCard, or Discover. The costs are as follows:

US Addresses $18
Canada $30
Other International $38

The Diploma Mailing Process will be available to graduates beginning on the date degrees are awarded and will remain open for one month. These dates are posted on the Important Dates and Deadlines Calendar.

Should you have questions or need more information, please contact the School of Graduate Studies at 216.368.4390.


Graduation Fees

No graduation fees are required for Master's students.


Commencement

Vist the CWRU Commencement pages.