School of Graduate Studies
Case Western Reserve University
Tomlinson Hall, Room 203
10900 Euclid Ave
Cleveland, OH 44106-7027
Telephone: 216.368.4390
Toll-free: 800.368.4723
Fax: 216.368.4250

SGS Newsletter, September 2013

Academic Related News

Conditionally Admitted? Get us your missing paperwork!
Miss New Student Orientation or Want Copies of Presentations?
Health Fee Waivers deadline Sept 6
New Deadline to Pay Tuition deadline Sept 6
Are you a January Grad and Need a Waiver of Registration? deadline Sept 6
Want (need) Your Refund Faster? Sign Up for Direct Deposit
Follow Us!

Additional Opportunities and Programs

ENGL 186 Writing Workshop for Researchers
Interested in a FREE Class outside of your degree requirements? apply by Sept 6

Important Dates

Academic Calendar Highlights

Upcoming Campus Events/Professional Development Events

GSS Barbeque Sept 12 @ 4 pm on the Quad
Case For Community Day October 4th @ 11am
UCITE (University Center for Innovation in Teaching and Education) Thursdays @ 12pm
Public Affairs Discussion Group Fridays @ 12:30pm

Conditionally Admitted? Get us your missing paperwork!

Were you admitted conditionally? Do you still owe us a final official transcript, degree verification or other paperwork? You must get us the missing paperwork by September 30th. If paperwork is not received by that time, a hold will be placed on your account and you will not be able to register for the spring term. Not sure what paperwork is still outstanding? You can log into your application and see your acceptance letter, email us at, or stop by our office in Tomlinson 203. 


Miss New Student Orientation or Want Copies of Presentations?

Sorry we missed you (or thanks for coming) to New Student Orientation!  If you were not able to attend, we strongly encourage you to review the online orientation packet and presentations from the event.  They are all posted on the Graduate Studies website.  Please feel free to contact us at 368-4390,, or drop in at Tomlinson 203 if you have any additional questions.


Health Fee Waivers

All enrolled students are automatically enrolled in the CWRU Student Medical Plan. If you have comparable coverage, you may waive the Student Medical Plan. To do this, you must go to your Student Center in SIS and waive your coverage. It is very simple to do: when you log in, you will see a big yellow button that says “WAIVE”. If you click on that, you will waive your Student Medical Plan. A waiver request is only valid for one semester and must be waived each semester.

For complete details on the Student Medical Plan, visit the Health Service website. You can get step by step instructions on how to waive the insurance here.

The deadline to waive health fee is the end of the add/drop period (Sept. 6).


New Tuition Billing Payment Schedule

There has been a change to the tuition payment deadlines. Tuition payment deadlines now align with the Drop/Add date. The tuition due date for the fall semester is September 6th, 2013. Learn more about new tuition payment options on the Student Accounts Receivables' page.


Are You A January Grad?

Are you planning to graduate this January and have completed all of your requirements? If so, you may be eligible to waive your registration this fall semester. The Waiver of Registration deadline for January grads is September 6th. If you were registered this summer semester, have completed all of your requirements, and can submit your graduation materials by September 6th, you can request to waive your registration this fall by submitting the Waiver of Registration form along with your graduation materials. See our website site for graduation packets (master’s or doctoral) for all graduation materials, including the Waiver of Registration form.


Want (Need) Your Refund Faster? Sign up for Direct Deposit!

Direct deposit is now available for student refunds in the Bursar’s Office. This option eliminates the need for paper checks and allows refund payments to be conveniently deposited directly into your bank accounts.

Direct deposit refunds will be processed daily, while paper checks will only be processed on Mondays and Thursdays and then mailed to your current address, as listed in SIS.

All students who expect to receive a refund from an overpayment of their tuition account are strongly encouraged to authorize Case Western Reserve University to direct deposit refunds. Once enrolled, all future refunds and financial aid overpayments will be deposited in the same manner.

Direct deposits can only be made to domestic bank accounts.

Interested students should select the new “Manage Direct Deposit” option, available in SIS in the finances section or follow the instructions on the Bursar’s Office website.


Follow Us!

We invite you to follow us @cwrusgs on Twitter for reminders (#gradnag), tips (#believemelater), and a glimpse into the Grad Studies office’s daily operations.


ENGL 186 Writing Workshop for Researchers

ENLG 186 is a class designed as an individualized writing workshop for graduate students, faculty, and staff. It includes small group workshops and individualized instruction in genres and forms of academic and research writing. Check the Schedule of Classes for days and times. Graduate students should complete a Fellowship Course Application to register (see below).


Interested in a FREE Class outside of your degree requirements?

The Fellowship Tuition Policy is a GREAT professional development opportunity that has no cost to you! The policy allows students pursuing graduate degrees to take courses beyond their degree requirements without additional cost to the student. Such courses, referred to as "fellowship" courses, can broaden the educational experience of graduate students by allowing them to pursue studies according to their own intellectual needs.

An application is required in order to have a course approved as a fellowship course. You are not charged for fellowship courses as long as you are registered for the minimum number of credit hours per semester for your degree program as required by the School of Graduate Studies and/or your department. Also, you must have a Program of Study on file at Graduate Studies. All policies relating to drop/add and withdrawal apply to fellowship courses, so register soon! Please note that courses will not be allowed to count as Fellowship Courses retroactively.




Important Dates

Fall 2013
April 1 Open registration for degree-seeking students Fall 2013
April 22 Open registration for non-degree-seeking students Fall 2013
August 19 Application deadline for non-degree-seeking students Fall 2013
August 21 School of Graduate Studies Orientation
August 26 Classes begin
August 27 Late Registration Fee Begins ($25)
September 2 University Holiday - Labor Day
September 6 Last Day to Withdraw Without Financial Penalty
September 6 Late Registration and Drop/Add Ends
September 6 Deadline for January 2014 graduation candidates to qualify for Waiver of Registration
For Students Requesting the Waiver: All required forms, fees and Final Materials (including Approved Thesis/Dissertation) are due by this early date.
October 25 Last Day (RECOMMENDED) to Submit Dissertation Defense Form (PhD) for January 2014 Graduation
November 8 Deadline for Class Withdrawal
November 8 Deadline to Audit
November 15 Last Day (RECOMMENDED) for Final Oral Exam (PhD) for January 2014 Graduation
Last Day (RECOMMENDED) for Master's Thesis Defense, Project Presentation or Exam for January 2014 Graduation
November 28, 29 University Holiday - Thanksgiving
December 6 Deadline to Submit All Materials for January 2014 Graduation
All required forms, fees and Final Materials (including Approved Thesis/Dissertation) are due by this date
December 6 Last Day of Fall Semester Classes
December 20 Final Grades Due to Registrar (11:00 a.m.)
January 17, 2014 Awarding of Degrees (no Convocation or Diploma Ceremony)
All financial obligations to the University must be resolved
January 17, 2014 Diploma Mailing Process opens for January Graduates
February 14, 2014 Last day to complete the Diploma Mailing Process


GSS Barbeque

FOOD! FUN! FRIENDS! Join the Graduate Student Senate, your friends (and potential new friends) at the Graduate Student Barbeque on Thursday, September 12 at 4pm on the Case Quad.  Stay tuned for more information from the GSS!


Case for Community Day 2013

Get in touch with your inner volunteer! The tenth annual Case for Community Day kicks off at 11 a.m. on Friday, Oct.4, 2013 at Thwing's Student Center. All university staff, faculty, students, alumni and friends are welcomed to dedicate the day to service. Registration for Case for Community Day opens Tuesday, September 3, 2013 and closes on Friday, September 20, 2013. Whether fixing toys, donating blood, landscaping, painting or hosting local youth for a sports clinic, volunteers enjoy a range of opportunities to connect with and improve our Greater Cleveland community.

You can learn more about the day by visiting the Case for Community Day website and check out photos from previous events.


UCITE (University Center for Innovation in Teaching and Education)

Are you a TA interested in getting more information on best practices in teaching or are you planning a career as a faculty member? Then you must check out UCITE! UCITE is dedicated to working with the faculty, students, and staff at Case Western Reserve University to create an enriching and rewarding learning experience for everyone. UCITE offers regularly scheduled sessions on topics from general classroom issues to dealing with students in crisis. Check out their website and get on the UCITE mailing list to receive more information and attend sessions. Weekly sessions are held 12:00-1:00pm in the Herrick Room in the Allen Memorial Library.


Public Affairs Discussion Groups

The Center for Policy Studies at Case hosts a public affairs discussion group Fridays at 12:30 pm, usually in the Damper Room (2nd floor of KSL, unless otherwise notated on the website). Discussions run the gamut of topics from medical issues (patenting genes) to the courts (Why PEDs should be legal in sports) to 3D Printing.

This is a great way to learn about issues that are of interest to you as you move forward in your professional career as well as a great networking opportunity.

For more information about these and other Center for Policy Studies programs, please visit the Center for Policy Studies website.